Core Fields: Risk

Modified on Thu, 3 Sep at 4:55 PM

Core Fields: Risk

The configurable fields available for the Risk module, and what each one is for

Contents

1. Introduction & Context
2. Key Features & Functions
3. Requirements
4. Step-by-Step Guide
- Risk: Core Field Visibility
- Risk: Field Reference
5. Common Issues & Troubleshooting
6. Related Articles

1. Introduction & Context

This article lists every core field available for the Risk module, what each one is for, and where to control whether it appears in list views, the New and Edit forms, Mass Edit, and the record's Show View (detail page).

Who is it for? This is configured by Clew Admins in Admin Settings, under Custom Types > Risk.

What does it impact? These settings control what your team sees and can enter on Risk records, not the underlying data itself. Turning a field off in a given screen hides it there, but does not delete any information already stored against existing records.

Note: This article assumes you already know how List View Columns and Core Field Settings work. For a general explanation of the mechanics, including what the All Visible, New Form, Edit Form, Mass Edit Form, and Show View columns mean, see Core Fields: Overview first.

2. Key Features & Functions

38 configurable core fields: covering ownership, approval, risk assessment content, dates, record metadata, and classification, listed in full in Section 4.
6 fixed fields: Type, ID #, Risk Title, and the three risk rating fields (Inherent, Residual, and ALARP) are always available and not part of the configurable list.
Default list view columns: out of the box, the Risk list view shows Type, ID #, Inherent Risk Rating, Residual Risk Rating, ALARP Risk Rating, Risk Title, Status, Register, Location, and Review Date.

3. Requirements

Clew Admin access, to open Admin Settings and Custom Types > Risk.
The Risk module must already be enabled in Clew.

4. Step-by-Step Guide

Risk: Core Field Visibility

Go to Admin Settings and open Custom Types.
Select Risk.
Scroll to Core Field Settings. Use the search box to find a specific field if the list is long.
Update fields individually using the eye icons, or select several rows and use Mass Edit. See Core Fields: Overview for how these controls work.

Risk: Field Reference

The configurable core fields available for the Risk module, grouped by what they're used for:

Ownership & Approval

Field	What it's for
Owner	The person accountable for managing the risk.
Owner Role	The role the Owner holds.
Assignee	The person the record, or an action arising from it, is currently assigned to.
Assignee Role	The role the assignee holds, shown alongside or instead of their name.
Assignees	Everyone currently assigned to the record, where more than one person can be assigned.
Assignee Roles	The roles of everyone assigned, where a record supports more than one assignee.
Authoriser	The person who authorises the record, for example signing off the risk assessment.
Authoriser Role	The role the authoriser holds.
Approver Role	The role (rather than a named person) responsible for approving the record.
Risk Approver	The person responsible for approving the risk assessment.
Sanctioner	The person who gives final sign-off on the risk, as an additional approval step beyond the Approver.
Sanctioner Role	The role the Sanctioner holds.
Project.Owner	The owner assigned at the project level, where the risk is linked to a specific project.
Project.Owner Role	The role of the project-level owner.
Project.Approver	The approver assigned at the project level.
Project.Approver Role	The role of the project-level approver.

Risk Assessment Content

Field	What it's for
Risk Description/Summary	A written description summarising the risk.
Causes	The underlying cause(s) that could lead to the risk occurring.
Consequences	The potential outcomes or impacts if the risk occurs.
Indicators	Key risk indicators or early warning signs associated with the risk.
Ratings	The overall risk rating(s) calculated for the record, combining factors such as likelihood and consequence.
Business Objectives	The organisational objective(s) that this risk relates to or could affect.
Business Unit	The business unit or department the risk belongs to.
Location	The physical or organisational location the risk relates to.
Hubs	The organisational hub(s) or grouped site/location the risk is linked to, for organisations that use hubs.
Register	The register the risk belongs to, for example Strategic or Operational.

Dates & Scheduling

Field	What it's for
Action Window	The period during which an action linked to the risk is expected to be actioned.
Risk Window	The period during which the risk is considered active or relevant (shown as separate Start and End dates on some forms).
Review Date	The date the risk is next due to be reviewed.
Original Due Date	The due date originally set for the risk or its actions, before any extension.

Record Metadata

Field	What it's for
Created at	The date and time the record was first created.
Created by	The user who created the record.
Updated at	The date and time the record was last updated.
Closed at	The date and time the record was closed.

Classification & Status

Field	What it's for
Status	The record's current position in its workflow, for example Draft, Open, or Closed.
Mode	A classification field on the risk record.
Material	Flags whether the risk is considered material, that is, significant enough to warrant particular attention such as board-level reporting.
Sensitivity	Flags whether the record is sensitive, which can restrict who is able to view it.

A small number of additional fields are fixed and always available, rather than being configurable through Core Field Settings:

Type: the record type classification, distinguishing this custom type (Risk) within its module.
ID #: the unique identifier number automatically assigned to the record.
Risk Title: the short name or title given to the risk record.
Inherent Risk Rating: the risk rating before any controls or mitigations are taken into account.
Residual Risk Rating: the risk rating that remains after existing controls and mitigations are applied.
ALARP Risk Rating: the risk rating assessed against the As Low As Reasonably Practicable (ALARP) principle, used to judge whether further mitigation is warranted.

5. Common Issues & Troubleshooting

These issues apply to Risk the same way they do to every module. See Core Fields: Overview for the general troubleshooting table and best practices.

Issue	Likely Cause	Solution
A Risk field doesn't appear on a form or Show View	That specific column is switched off for the field in Risk's Core Field Settings	Open Custom Types > Risk > Core Field Settings and switch on the relevant column for that field
A field isn't listed under Risk's Available Fields or Core Field Settings at all	The field has not been enabled for your organisation	Raise a request with Clew support to have the field enabled for Risk

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