Core Fields: Standard

Modified on Thu, 3 Sep at 5:11 PM

Core Fields: Standard

The fields available for the Standard module, and what each one is for

Contents

1. Introduction & Context
2. Key Features & Functions
3. Requirements
4. Step-by-Step Guide
- Standard: Field Reference
5. Common Issues & Troubleshooting
6. Related Articles

1. Introduction & Context

This article lists the fields available for the Standard module and what each one is for, and shows how to choose which fields appear as columns in the Standard list view.

Who is it for? This is configured by Clew Admins in Admin Settings, under Custom Types > Standard.

What does it impact? These settings control what your team sees and can enter on Standard records, not the underlying data itself.

Note: Controlling where a field appears (New Form, Edit Form, Mass Edit Form, Show View) works the same way for Standard as for every other module, using the eye icons and Mass Edit in Core Field Settings. See Core Fields: Overview for how that works; this article focuses on what the Standard-specific fields are and what they mean.

2. Key Features & Functions

Field coverage: covering ownership & assignment, standard description & classification, external references, dates & scheduling, and record & system fields, listed in full in Section 4.
Default list view columns: out of the box, the Standard list view shows Type, ID #, sensitivity, Title, Status, Register, Location, Business Unit, Review Date, and Original.

3. Requirements

Clew Admin access, to open Admin Settings and Custom Types > Standard.
The Standard module must already be enabled in Clew.

4. Step-by-Step Guide

Standard: Core Field Visibility

Go to Admin Settings and open Custom Types.
Select Standard.
Scroll to Core Field Settings. Use the search box to find a specific field if the list is long.
Update fields individually using the eye icons, or select several rows and use Mass Edit. See Core Fields: Overview for how these controls work.

By default, the Standard list view's Selected Fields include Type, ID #, sensitivity, Title, Status, Register, Location, Business Unit, Review Date, and Original.

Standard: Field Reference

The fields available for the Standard module, grouped by what they're used for. For how to control where each one appears (New Form, Edit Form, Mass Edit Form, Show View), see Core Fields: Overview.

Ownership & Assignment

Field	What it's for
Owner	The person who owns the standard.
Owner Role	The role the Owner holds.
Assignee	The person the record is currently assigned to.
Assignees	Everyone currently assigned to the record, where more than one person can be assigned.
Assignee Role	The role the assignee holds.

Standard Description & Classification

Field	What it's for
Practical Guidance	Practical guidance text associated with meeting this standard.
Business Objectives	The organisational objective(s) that this standard relates to.
Rating	A rating assigned to the standard, for example reflecting a compliance or performance level.
sensitivity	How sensitive the record is, likely controlling who can view it.
Business Unit	The business unit the record belongs to.

External References

Field	What it's for
External ID	An identifier for this standard from an external system.
External Source	The external source or origin of this standard, for example a regulatory body or external framework.

Dates & Scheduling

Field	What it's for
Review Date	The date the standard is scheduled to be reviewed.
Original Review Date	The review date originally set, before any extension.
Closed at	The date and time the record was closed.

Record & System Fields

Field	What it's for
Type	The record type classification, distinguishing this custom type (Standard) within its module.
ID #	The unique identifier number automatically assigned to the record.
Title	The short name or title given to the standard.
Status	The record's current position in its workflow, for example Draft, Open, or Closed.
Register	The register the standard belongs to.
Location	The physical or organisational location the standard relates to.
Created at	The date and time the record was first created.
Updated at	The date and time the record was last updated.
Created by	The user who created the record.
UUID	A unique identifier automatically generated for the record, in addition to the sequential ID #.
Original	Flags whether this is the original version of the record, as distinct from a re-issued or amended one.

5. Common Issues & Troubleshooting

These issues apply to Standard the same way they do to every module. See Core Fields: Overview for the general troubleshooting table and best practices.

Issue	Likely Cause	Solution
A Standard field doesn't appear on a form or Show View	That specific column is switched off for the field in Standard's Core Field Settings	Open Custom Types > Standard > Core Field Settings and switch on the relevant column for that field
A field isn't listed under Standard's Available Fields or Core Field Settings at all	The field has not been enabled for your organisation	Raise a request with Clew support to have the field enabled for Standard

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